Employee

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The system is written to handle an After the Fact payroll, where the checks have already been written and you are responsible for filing the payroll reports and keeping up with the earnings records.

Search Grid

All employee records will be displayed in a search grid. You can double click any record to access the full record or you can highlight the record and press enter or click Next.. To add a new employee record, click Add. The Proof List option will give you a listing of the employee information.

As checks are processed, both the year to date and and the quarter to date amounts are incremented by the new check. With new employees, these amounts will be left blank. If you have started using the ACS system during the year, you will need to enter these earnings amounts. You have 10 miscellaneous deductions (or additions) that can be tracked on each company. These deduction name are contained in the Company Information file that can be accessed under Files on the General Ledger menu. You will code them as to how they are to be treated for tax purposes.

The Next button simply saves any changes and returns you to the main screen. The Review Checks button will allow you to review or change any payroll checks. The Add check option will allow you to add a payroll check. Normally the checks are posted as they are entered in the transaction entry program, but there are times when you might want to enter a check. For example, if you begin processing in the middle of the year, you might simply find it easier to enter one or two checks for the total earnings and let that routine update the year to date and quarter to date earnings.

You can change employee numbers by use of the Change Numbers button option. You can delete any employee record by use of the delete button. You would never delete an employee who has had earnings any time during the year.

The check information will be retained for the month. You can review it at any time. Any changes you make to a check record will automatically change the year to date and quarter to date totals.