Reconcile Bank

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The Reconcile Bank option from the Bank Reconciliation option under Files on the main menu will allow you to reconcile your bank.  The bank reconciliation feature works from your bank reconciliation file, so make sure all transactions for the month have been recorded.  This file is automatically updated as transactions are posted to the general ledger system. The only thing you need to do in order for the system to print your reconciliation is to code the checks and deposits that have cleared the bank.  This is the first step you must perform.

Be sure to select the correct bank account. Pull the balances from the actual bank statement and not from the general ledger. Use the month ending date for both the statement date and the cutoff date. The Reconciliation options are shown below.

Enter Cleared Checks

You have multiple options for clearing the checks. If your bank statement lists the cleared checks in numeric order and marks any skipped numbers with an *, etc., it is very easy to clear the checks using the Clear Range of Checks.

Clear Range of Checks

Clear From List

The Clear From List option will display a list and allow you to check the ones that have cleared You also have the option to select individual checks to clear.

To clear a check, simply click on the check to be cleared. To unclear a check, click on the check a second time. You should be a running total of the checks cleared. It should agree with total checks cleared on the bank statement.

You can click on Display Cleared to see just the cleared checks. You can click on Display Un-cleared to view the remaining un-cleared checks. If you choose to Clear By Range, it simply returns you to the options shown on the previous screen.

The Display at Top option always keeps the last cleared check at the top of the grid. It is much easier to find a check when you don't have to scroll up and down to look for it.

Once all checks have been cleared, choose Cancel to return to the main reconciliation menu.

Enter Cleared Deposits

Option 2 will allow you to enter cleared deposits.  You must enter all cleared deposits before you can print your bank reconciliation.

Clear By Dates

If you clear by amount, you would first Erase Previous Amounts. You would then Enter Deposit Amounts.  You would then Clear Matches. Once the total entered matches the total deposits on the bank statement, you are ready to take cancel. All deposits should be properly cleared at that point.

Clear By Date Range

You can enter several different date ranges to get all deposits properly cleared.

Clear From A List

Clic

Click on the deposit to clear. Click again to unclear. You can display the deposits cleared or un-cleared by use of the Display Cleared and Display Un-cleared buttons. The total cleared on the screen should match your bank statement when complete.

Calculate Bank Totals

The top part of the reconciliation is actually from the checks and deposits that have cleared the bank.  The calculated statement balance should agree with the actual statement balance.  If there is a difference, you have either failed to record some cleared deposits or cleared checks, or some of your transactions are recorded incorrectly.  Another possibility is that you failed to record bank charges or interest earned.

Print Reconciliation Listings

The reconciliation listings are a list of outstanding checks and deposits.  You can get these listings to help reconcile the bank (if you have problems) or you can simply print these listings to attach to your bank statement to support your reconciliation.

Please note that any transactions dated after the cutoff date will not be listed as outstanding on these reports.

Make Corrections

This option will take you directly to Access Bank Rec File and allow you to change any transactions that may have been entered wrong. .