Enter Billings

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This job cost system will allow you to enter and accumulate billings on each job. The billings are accumulated in each job cost master record. The system does not require that this information be entered. It will only be used if you have designed some reports that pull this information from the master record. You must decide when using this system if this information is important to you. If you are not utilizing the information, do not waste the time to enter it.

Following are the screen displays you will receive when running this program.

Enter the Job Number, amount, date and status of each job that has been billed. The date should be entered in MMDDYY format.

A status of 9 indicates the job is complete and can be removed the next time Remove Competed Jobs is run. You may choose to wait and actually select the jobs to be removed as Remove Completed Jobs is being run.

Once all billings have been entered, you will be given a batch total for the total billings entered. You can then make corrections as necessary or allow the entries to be posted to the jobs.

An Edit Listing will show the Reference Number, Job Number, Amount Date and Status fields. Since all corrections are made by reference number, you must get a listing before making any corrections. After the listing has printed, you will be returned to the proof total screen.

If you choose to make corrections, you will be asked to enter the Reference Number of the entry you wish to correct. After the Reference Number has been entered, the entry will be displayed on the screen exactly as it was entered and any part can be changed, or the entry can be completely deleted.

If you choose to make additional entries, you will be returned to the initial screen.

After all entries and corrections have been made, you should always choose the Post to Jobs option to post the transactions. During this process the billings are actually posted to the job cost files.