View Total Accounts Receivable

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This option will simply show the Total Accounts Receivable balance at the time the option is selected. We suggest you use this option to balance daily. To do this, you would keep a hand maintained running balance of accounts receivable. This ledger would contain the balance at the beginning of the day, a line for total billings for the day, a separate line for total collections, etc. and then an ending balance. A sample would look similar to the following:

Ending balance March 6, 2005$135,650.25

Total billings March 7, 2005 6,270.35

Total collections March 7, 2005 3,425.00

Credit memos 0.00

Debit memos 0.00

Penalties 0.00

Ending balance March 7, 2005$138,495.60

This may seem like a lot of extra work, but it will only take a matter of minutes. If any thing has happened to your customer records, you will find it immediately. For example, if someone within the department is taking money, it will show up on the day the money is taken. If a customer record has been accidentally deleted, you will not balance. If penalties have been calculated twice, you will know it.

You will only receive a display on the screen. If you do not balance, it may be necessary to run some other reports to find the problem. Normally you will balance immediately, but if any thing is wrong, you want to know it.

This View Total Accounts Receivable option is located on the Utilities option on the main Utility Billing Menu.