Summarize Utility Billing transactions for General Ledger using a cash or accrual method. When General Ledger Installed is selected, the program passes the generated entries to General Ledger's posting/merge process.
Using this option
- Finish and review the Utility Billing transactions for the period. Back up the company and make sure another unposted General Ledger input batch is not using the current user's work area.
- Enter Report Heading Date, Starting Date, and Ending Date. Use a definite period for posting and verify that it has not already been posted.
- Use Assign GL Numbers to review the Cash In Bank, Receivable, and Revenue account assignments for the services/rate codes. Save the assignments and return.
- Select Cash Basis or Accrual Method, General Ledger Installed as appropriate, Print Report, and Show Details if needed.
- Choose Post. Review the UB Posting Recap and debit/credit totals and, if handed to General Ledger, verify the posted entries there.
Notes
The account assignments determine where amounts go. Missing customer records are reported and their transactions are skipped because the service/rate classification cannot be determined.
This process creates a fresh General Ledger work batch and can update the ledger. It does not mark Utility Billing transactions as already posted; repeating a date range can therefore duplicate a posting.
The current program opens/replaces the user's GL work file as it starts. Finish pending GL input before opening this utility, even if you intend only to inspect its settings.