Claims or Purchases Report

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The claims report is similar to the unpaid invoice listing, but it can also list invoices that have already been paid during a certain time period. This report has been designed mostly for cities where the clerk has been authorized to pay small bills without council approval. This report has an option to list those paid invoices, along with the unpaid invoices. Council can then see the bills that have already been paid, along with the invoices that have not yet been paid.

The cutoff date is used to only show invoices due on or before a certain date. With this Checkbook system, you can keep the invoices recorded daily. Some of these invoices may not be due at this time and may not belong in this accounting period. This cutoff date will exclude those invoices.

If you choose to only print claims, the paid invoices can be skipped. If you choose a purchases report, you will see all purchases for a selected time period.

Enter 1 to include paid invoices on the claims report.

If you choose to include paid invoices in the claims report, you must enter the lowest and highest date range to be included. Normally this would be the first and last day of the month, but it could be from one council meeting to the next. Use mmddyy format for the dates.

The report can be printed in vendor # sequence or fund # sequence. If you choose fund sequence, all invoices will be grouped by fund. If department heads are responsible for approving the invoices for payment, the fund sequence option will allow you to get separate reports for each department.